Risk Management Planning

Just as I wear a mask to protect you, and you wear a mask to protect me, remember that the decisions you make impact others’ children, and the decisions others make will impact your children.”

Last Updated June 26, 2020. This reflects our best thinking up to this point and we are constantly working on it. Updates will be shared here and via newsletter.

Risk Management Planning

  • We will follow the guidance of public health authorities on cohorting students and staff (anticipating specific SFDPH guidance in the near future).

  • The 150 Oak campus has been divided into exclusive-use spaces assigned to either CAIS or French American/IHS, forming two sequestered “macro cohorts.” This includes instructional spaces, offices, entrances, corridors, stairwells, elevators, and restrooms. Students and employees of each school will be limited to their own exclusive-use spaces thus limiting contact between schools.

  • Students and staff will endeavor to maintain physical distance of six feet or more to the extent possible.

  • In places where it is appropriate, plexiglass shields or “sneeze guards” will be installed (e.g., reception desks, between sinks).

  • CAIS employees will follow distancing and face-covering guidelines (see following section) when interacting with one another. Face-to-face meetings between and among CAIS employees will be avoided when distance alternatives are practical.

  • No events or group meetings of more than 12 people will take place until further notice (Source: City and County of San Francisco).

  • All field trips, after school athletic teams, and competitions will be postponed until further notice. 

  • After school enrichment programs will be held remotely. Any on-campus before- or aftercare offerings would maintain fidelity to established cohorts—cohorts would not be mixed before or after school.

  • Reasonable accommodations will be made for students and employees who are at increased risk for severe illness from COVID-19 as defined by public health officials (Source: SFDPH).

Face Covering, Masks, and other Personal Protective Equipment (PPE)
  • All individuals on any CAIS campus must wear face coverings. This includes students at all divisions. We realize that this may be challenging for our youngest students and recommend that families work with their children over the summer to find what works best. (Source: CDC guidance on face coverings for children

  • Families are required to provide face coverings for their students. People entering CAIS campus facilities may not wear masks with vents, as they allow the wearer to expel aerosols into the environment. Additionally, clear face guards may be used, but not as a substitute for face coverings.

  • Additional PPE may be indicated and required for other employees (e.g., nurse, people at higher risk for illness from COVID-19, cleaning staff, etc).

  • Students should not wear gloves. 

  • As mentioned above, reasonable accommodations will be made for students and employees who are at increased risk for severe illness from COVID-19 as defined by public health officials (Source: SFDPH). 

  • Additional sinks and hand-sanitizing stations will be installed on all floors. Students and adults will adhere to a rigorous handwashing schedule. 

  • Before school reopens and throughout the school year, CAIS encourages parents to introduce their children to the healthy hygiene practices that students will follow at school, e.g., distancing, face coverings, hand washing, sneezing and coughing into sleeves or tissues, limited face-touching, etc (see CDC Tips for Talking with Children).

  • Faculty will teach and reinforce healthy hygiene practices in school. 

  • Additional cleaning and sanitizing staff has been added with a focus on frequent cleaning of high touch surfaces and electrostatic disinfectant sprayers at night. Cleaning crews will use hospital grade, low toxicity disinfectants designated for fighting COVID-19.

  • Frequently touched surfaces will be covered with a copper film where appropriate.

  • Windows and interior doors in classrooms and offices will remain open for air circulation.

Symptom Screening
  • Every school day, before a child will be permitted to enter any CAIS campus, parents or guardians will be required to attest to the health of their children by truthfully answering a brief series of questions via a mobile phone app. Allowing a child to attend school when the child exhibits symptoms of illness jeopardizes everyone in our extended community.

  • Similarly, employees will also be required to attest to their own health each day via app before they are permitted to enter any school campus.

  • All students and employees on campus will have their temperature checked at some point during the school day.

  • Unless granted special permission, only CAIS students and employees may enter campus buildings.

  • Children and adults exhibiting any symptoms of illness (e.g., fever or chills, cough, sore throat, shortness of breath or trouble breathing, new loss of taste or smell, appearing or behaving sick, etc) must stay home or be sent home.

  • Individuals exhibiting the above symptoms are strongly encouraged to be tested for COVID-19.

  • Conditions for returning to school following an illness are described below, under “Returning to School After Illness or Home Isolation” 

Home Isolation
  • Students or staff testing positive for COVID-19 must follow a home isolation period per CDC Interim Guidance (typically at least 10 days from the onset of symptoms).

  • Individuals identified as primary close contacts (e.g., within six feet for ten minutes or longer) to someone who tests positive for COVID-19 must follow a home isolation period per CDC Interim Guidance (typically 14 days from last exposure).

  • Family members who cohabitate with an individual who tests positive for COVID-19, and members of the same school cohort are considered primary close contacts.  

  • It is the duty of parents and guardians to disclose to CAIS if they, their children attending CAIS, or anyone else with whom the child cohabitates have tested positive for COVID-19 or if their child attending CAIS is a primary close contact of a person who has tested positive for COVID-19.

  • It is the duty of employees to disclose to CAIS if they or anyone else with whom they cohabitate have tested positive for COVID-19 or if they are a primary close contact of a person who has tested positive for COVID-19.

  • When CAIS learns of a positive COVID-19 test or primary close contact among our students or employees, we will communicate this information with the impacted families and employees and report it to the SFDPH as required. In sharing the relevant information that we know, we will respect the privacy rights to which all individuals are legally entitled (for example, we will be able to identify grade and cohort but not specific individuals).

Returning to School After Illness or Home Isolation

Before returning to school following any illness-related absence or positive COVID-19 test, a student or employee must obtain Return To School Clearance from the CAIS COVID-19 Response Coordinator or the School Nurse by emailing ReturnToSchool@cais.org. Return To School Clearance will be granted based on CDC Interim Guidance (and SFDPH guidance as it becomes available).

Mental Health Support (for kids and adults)

CAIS counselors will work with faculty to develop an integrated approach to supporting students and employees with the day-to-day challenges of living and attending school in a pandemic. The approach will emphasize empowering children and adults by giving them the knowledge and tools to keep themselves and others healthy and safe.

Culture/Behavior Change
  • Plans and rules will not automatically change culture or behavior. CAIS will actively work to articulate, explain, and encourage healthy behavior among students, employees, and families, both in and out of school. We will strive to foster a collective spirit in which we take care of ourselves, our fellow CAIS community members, and people in the wider community. This will require the support and participation of all CAIS community members. 

  • It is essential for the health and safety of all of us that we place trust in the adults in our community, both CAIS employees and parents and guardians, to follow best practices both in and outside of school for managing the risk of transmission as recommended by public health officials and indicated in the school’s COVID-19 Reopening CAIS planning. More than ever, our personal behaviors will affect the health of our entire community. 

  • As indicated above, CAIS will teach and reinforce responsible pandemic behavior in class (e.g., hand washing, sneezing, coughing, masks). We believe that adopting these behaviors now will have positive effects on our children’s ability to navigate the global future. 

  • CAIS will endeavor to communicate important information regarding COVID-19 risk management, learning, and teaching via a limited number of centralized channels: weekly email newsletter, cais.org/covid19response, and on occasion live, interactive online events.

  • Communication will occur to the extent possible on a regular, predictable schedule; Newsletters will be sent weekly and cais.org/covid19response will be updated as new information becomes available.

  • CAIS will continue to solicit valuable input from community stakeholders on important issues and decisions.